Six Ways to Improve Your Facilitator Guide Development Process

Six Ways to Improve Your Facilitator Guide Development Process

Whether you are a department of one or part of a team of instructional designers, follow these steps to improve the process of developing facilitator guides.

Know what you are going to teach

Having a clear teaching goal in mind may seem obvious, but if you do not establish a set of learning objectives, you may well end up teaching something else. List your main objectives and then go back and list the steps required for learners to attain mastery.

Decide how you will know that learners have achieved the required level of knowledge and skill

Bringing students and a teacher together is not enough, no matter who or what the teacher is. Before you start writing your course, you must think through the behaviors that student must demonstrate upon completion of the training.

Use a facilitator guide template that includes a style guide

Establishing a consistent facilitator guide document structure, page layout, and styles will eliminate hours of additional manual editing and re-formatting. IDs who work without a template spend far more time on non-essential tasks than they do on the primary job of writing the instruction.

Import images correctly

Learn how to import, size and anchor images to save time for you and those who review and edit your documents. Eliminate the need to figure out where an image went after it got pushed over a page or two.

Include all of the necessary information for each instructor action

Keep your directions clear and concise. Concise means brief but comprehensive. Instructions must be complete. Do not leave out relevant information that is part of the knowledge or skill you are teaching. One of the most common mistakes an instructional writer can make is to assume the facilitator will know what you expect.

Invest in the tools required to do your job

I just purchased a subscription to a professional version of a grammar app that offers a free version. I do not want to sound like Iā€™m texting my friends when I am writing a blog for my company. Consider tools that are designed for professionals who do the same type of work you do. Below are a few of the tools Great Circle Learning offers for instructional designers, course developers and SMEs.

Course Authoring Software

 Learning Design Tool

eLearning and instructor-led course design software that provides a design template; automates the generation of learning objectives and learner achievement activities; imports data. Produces course outlines. Exports completed course outlines into PowerPoint, Word, and LeaderGuide Pro. Learn more about the Learning Design Tool.

LeaderGuide Pro

A rapid development tool for the creation and maintenance of professionally formatted, icon-driven facilitator and participant guides. Imports PowerPoint, images, documents and data. Converts existing files. Exports to PowerPoint and Word. Includes multiple templates with robust customization features. Learn more about LeaderGuide Pro.

Elements Pro

An easy-to-use tool for short course development. Creates facilitator or participant guides using pre-formatted templates. Imports PowerPoint and images. Provides icons. Limited customization. Learn more about Elements Pro.


A time-saving method for preparing PowerPoint files for import into an authoring tool or for use as training documentation. Streamlines the writing and editing of slide text and notes. Parses notes by multiple audiences. Assigns time per slide. Assigns instructional cues. Imports from PowerPoint. Exports to PowerPoint. Creates PowerPoint Handouts in a variety of page layouts. Learn more about Scripter.

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